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Sheffield Teaching Hospitals NHS Foundation Trust

Support Secretary (Histopathology) at Sheffield Teaching Hospitals NHS Foundation Trust

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Job summary

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.

The successful candidate will have effective secretarial and computer skills, with excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team.

Full in-service training will be provided. The successful candidate will be based in the Histology Admin & Clerical office at the Royal Hallamshire Hospital.

Histopathology is part of the Laboratory Medicine Directorate and is based at the Royal Hallamshire Hospital (RHH), with additional locations at the Northern General Hospital (NGH) and Chesterfield Royal Hospital (CRH). It provides an analytical diagnostic service to inpatients, outpatients and General Practitioners, and offers specialist testing to other hospitals.

Specimens include biopsies, surgical resections, diagnostic cytology and post mortem examinations.

Main duties of the job

Provide an efficient and effective secretarial support service within the Histopathology secretariat.

Provide an efficient and effective secretarial service to the Histopathology laboratory and Consultant Histopathologists.

Assist with and carry out Multidisciplinary Team (MDT) preparation.

Carry out routine administrative and secretarial duties for the department, ensuring standards are maintained and deadlines are met.

Be a first point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.

We have a commitment to training, education and development and have liaison with the University of Sheffield Department of Pathology.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The Sheffield Teaching Hospitals NHS Foundation Trust is one of five Trusts involved in the formation of the South Yorkshire and Bassetlaw (SYB) Pathology Network. The aim of the Network is to deliver a Pathology Service that provides all SYB patients and clinicians with equitable access to high-quality, innovative laboratory medicine solutions that will ensure the best clinical outcomes for patients.

A collaborative Network will also provide rewarding job and career opportunities for all staff. An Outline Business Case, which described the Target Operating Model for the future Network, has been agreed between Partner Trusts. The proposed Target Operating Model will ultimately lead to the consolidation of services across SYB. As work progresses to establish the Network, staff will be consulted about proposals that may involve them.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Pay scheme

Agenda for change


Band 3


£22,816 to £24,336 a year pa/pro rata for part time staff



Working pattern


Person Specification



  • English Language and Maths GCSE Grade C/4 or above or equivalent or equivalent experience.
  • RSA/OCR II typing/word processing or equivalent GCSE IT or equivalent or proven experience


  • IT qualification/ECDL



  • Relevant secretarial experience / experience in a secretarial or clerical role
  • Audio typing skills and experience
  • Knowledge & understanding of clerical procedures in a large organisation
  • Experience of Microsoft Office packages, especially Word & Excel
  • Computer literacy


  • Use of databases and data input

Skills & Aptitudes


  • Excellent organisation skills and ability to prioritise and work to deadlines
  • Good written & verbal communication skills, with ability to present information clearly
  • Ability to work as part of a team
  • The ability to work independently with minimal supervision
  • Ability to acquire knowledge of Laboratory test repertoire
  • Be proactive and have a willingness to work flexibly to meet service needs.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust


Royal Hallamshire Hospital

Glossop Road


S10 2JF

Employer’s website (Opens in a new tab)

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