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Assistant Project Manager at BWC Management Services Ltd (NHS JOBS)

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Assistant Project Manager at BWC Management Services Ltd (NHS JOBS)

Job Summary

COME AND JOIN VITAL SERVICES – HELP OUR TEAM DEVELOP TO ENSURE WE CONTINUE TO PROVIDE WORLD CLASS SUPPORT SERVICES FOR PATIENTS, THEIR FAMILIES AND CARERS AND OUR COLLEAGUES ACROSS BIRMINGHAM WOMENS AND CHILDRENS NHS FOUNDATION TRUST.

In the role ofAssistant Project Managerwe are looking for an individual who understands the delivery challenges of soft and hard facilities management in a healthcare environment but has the ambition and drive to transform the services we provide for the benefit of patients, their carers and staff. The role is based at the Womens Hospital and will involve extensive visits to a variety of locations on site including the Childrens Hospital and our Mental Health Services clinics in the community.

The post holder will be a dynamic, proactive and enthusiastic individual who is able to develop strong working relationships with the clinical departments to ensure confidence in our service, and provide assurance that issues will be addressed and resolved promptly. The successful candidate will provide a variety of specialist expert advice and assistance to a wide range of staff, senior managers and Trust directors.

You will need ambition and drive to deliver the services we provide for the benefit of patients, their carers and Trust staff. An excellent remuneration package will be offered depending on experience. We offer company terms and conditions plus NEST pension but can offer the NHS pension to those transferring from NHS employers.

Salary

£43,742 to £50,056 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Main duties of the job

The Trust provides services at Birmingham Childrens Hospital in the centre of the City, Birmingham Womens Hospital located in Edgbaston close to the University of Birmingham, and a range of mental health services including the inpatient unit Parkview Clinic, in Moseley. The Trust prides itself in providing world class services including many that have a regional and national reach.

Vital Services provides a range of services

Capital Planning

Catering Services

Cleaning Services

Estates Services

Managed Equipment Service (planned)

Medical Engineering Services

Portering Services

Switchboard Services

The company has circa 300 staff and an annual turnover of £26million, it also manages a capital programme on behalf of the Trust (£20million in 2021/22) and is developing the case for providing a fully managed equipment service. It has a Board separate from that of the NHS Foundation Trust with an independent Chair. We designed it in this way as we aim to make significant changes to the way we provide core support services, the key elements of which are our staff and the improved use of technology.

If you would like to discuss this job with the Recruiting Officer (Andrew Rodgers) please make contact via BCH Estates 0121 333 8555, option 2.

About us

BWC Management Services Limited (also known as Vital Services) is a wholly-owned subsidiary company of Birmingham Womens and Childrens NHS Foundation Trust (BWC). The sole focus of Vital Services is the provision of estates and facilities services and, most importantly, the staff who provide these crucial services who are fundamental to the Trust being able to deliver world-class care. All Estates, Medical Engineering and Facilities staff are employed directly by Vital Services and although not NHS employees, are very much part of the BWC family, working together to be a world-leading team, providing world-leading care.

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity in BWC Management Services Ltd (aka Vital Services) at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

 

Person Specification

Qualifications

Essential

  • Membership of a professional body or working towards this
  • Degree qualified in relevant subject or equivalent experience together with membership of a relevant professional body (e.g. CIOB) and specialist knowledge acquired through training experience.
  • Formal Project management qualification (desirable).

Desirable

  • Formal Construction Management qualification
  • Formal Value Management qualification

Experience

Essential

  • Management experience in a construction/ project management.
  • Experience in an environment with complex design, construction and engineering services solutions.
  • Developed specialist knowledge of construction and engineering services
  • Working knowledge of NHS “Best Practice” as set down in Health Technical Memoranda and other similar documents.
  • Excellent understanding and evidenced application of risk assessment, risk management and risk treatment planning methodologies.
  • IT skills
  • Project Management skills
  • Evidence of continuing professional development
  • Experience of management of major capital development projects from inception through to post project evaluation and operational phase
  • Experienced in the production and presentation of reports.

Desirable

  • RICS
  • MCIOB

Personal Qualities

Essential

  • Self-confident, willing to raise contentious issues whilst listening to others
  • Willingness to challenge
  • Able to operate and focus at a strategic level
  • Possesses problem solving skills
  • Be well organised and able to use or develop appropriate administrative systems.
  • Ability to think strategically
  • Remain focused in an ever challenging complex demanding environment

Management/ Supervision /Coordination skills

Essential

  • Able to, motivate and co-ordinate a team.
  • Displays coaching style, team development skills.
  • Able to analyse and facilitate solutions for problems that may be multi-factorial and not have obvious solutions.
  • Able to produce and analyse complex numerical and written information and resolve issues surrounding conflicts of interest and data
  • Able to assess the impact of different options on the effectiveness of the organisation as a whole.
  • Able to prioritise and manage a heavy, varied and unpredictable workload on a day-to-day basis responding to changes at short notice.
  • Able to plan for the completion of Trust wide projects against set deadlines.
  • Identification of relevant information and its sources
  • Responsible for the selection of all development/design and construction providers
  • Supports direct line managers on a daily basis
  • Able to offer advice and aware of the impact of the advice given.
  • Undertake audits of work to ensure that outcomes align with key objectives and standards.
  • Demonstrates ability to act independently and uses expertise to provide specialist advice.
  • Works without supervision and is accountable for own actions and decisions within National/operational policies and procedures.

Desirable

  • Awareness of workforce planning, training & development.
  • Able to identify data for measurement of performance.
  • The formulation of long, medium and short-term plans for the deployment of departmental resources including assessment of impact on risk, Trust objectives, staffing and priorities.
  • Responsible for recruitment, selection, training and development and performance of all department staff.

Written Skills

Essential

  • Able to analyse and interpret complex information in a variety of formats in order to make informed decisions.
  • Must possess a high degree of accuracy and attention to detail.
  • Able to write clearly, interpret highly complex information and write reports and Trust policies.

Communication/Verbal Skills

Essential

  • Provision and receipt of highly complex, sensitive or contentious information, singly or in groups to Executive and Non-Executive Directors, senior managers/clinicians, staff, suppliers.
  • Able to develop and maintain relationships across a whole range of managers/clinicians and staff at all levels.
  • Excellent communicator both verbally and in writing requires persuasive, motivational, negotiating, facilitation and advanced communication skills.
  • Able to adapt style of communication to the subject and audience showing an ability to tailor and convey complex messages.
  • Possesses listening, persuading, influencing, advising, negotiating, motivating, training and reassurance skills.
  • Must possess excellent interpersonal and presentation skills and have the ability to communicate at all levels within the organisation and with external agencies.
  • Through CPD, to keep abreast of latest innovations and new technologies so as to ensure that work conforms to latest standards.

Desirable

  • Able to communicate with multiple external organisations to include the Department of Health, NHS Estates, Strategic Health Authorities, Primary Care Trusts and Health & Safety Executive.
  • Develops relationships in wider Facilities Management community.
  • Develops and uses contacts and networks to promote co-operative working relationships

Knowledge

Essential

  • knowledge of Health & Safety and building/engineering services legislation and associated codes of practice.
  • Sound technical knowledge of Engineering, building services, construction/design and Estates operational issues.
  • Knowledge of Capital procurement.

Desirable

  • Awareness of the current issues facing the NHS.
  • Track record of leading and managing teams through periods of significant change.

Physical Skills

Essential

  • High level of accuracy inputting complex information on computer systems.
  • Accuracy, precision and dexterity in undertaking duties.

Desirable

  • Good keyboard skills
  • Occasional requirement to use surveying equipment to assess Estates condition.

Physical Effort

Essential

  • Able to sit at Desk/PC for moderate periods of time.
  • Regularly moves around site.
  • Expected to access heights, construction sites or confined spaces

Other

Essential

  • Able to respond to an unpredictable workload, change tasks in order to deal with changing priorities, deal with frequent interruptions, meet deadlines and concentrate for lengthy periods of time.
  • Occasional exposure to unpleasant working conditions whilst undertaking inspections, audits, surveys in plant rooms, boiler houses, roof spaces, lift motor rooms, construction sites, confined spaces and workshops, etc. and whilst wearing the appropriate Personal Protective Equipment as supplied by the Trust.
  • Occasional requirement to enter environments where asbestos contaminated materials exist to work under the guidance as prescribed in the Management of Asbestos Regulations and to wear all necessary Personal Protective Equipment in the execution of such duties.
  • Able to deal with sensitive issues in an empathetic manner.
  • No hands-on care, but needs to have an appreciation of care settings so as to be able to provide service, information and guidance to those responsible for providing care.
  • Occasionally required to deal with upset, angry and difficult people.
  • Able to deal with difficult situations (e.g. poor performance, redundancies (own staff), poor performance of external contractors.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

BWC Management Services Ltd

Address

Birmingham Children’s Hospital

Steelhouse Lane

Birmingham

B4 6NH

Employer’s website

https://bwc.nhs.uk/ (Opens in a new tab)

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