Administration Support Assistant at Sheffield Teaching Hospitals NHS Foundation Trust

Sheffield Teaching Hospitals NHS Foundation Trust


Job summary

An exciting opportunity has arisen for an Administration Support Assistant to join to the Laboratory Medicines Department at Sheffield Teaching Hospitals NHS Trust.

To support the Administration Lead and Administration Team Leaders in providing a routine office and administrative service for the department.

To carry out routine office and administrative duties for the department.

To participate in accurate data entry into the Laboratory Computer IT System as and where required

To maintain appropriate databases for the department.

Record goods receipting.

To assist in the maintenance of the Quality Management System for the department via use of the Q-Pulse database system and update of the Departmental shared drive

Participate in the development of and maintain administration procedures including documentation.

To participate in data collection for administrative audit purposes.

Acquire a detailed understanding of the Blood Sciences Service to be fully effective in this role.

The post holder will need to be flexible regarding place of work as the department is on both sites of the Trust.


Band 3


£22,816 to £24,336 a year pa/ pro rata for part time staff



Working pattern


Main duties of the job

Provision of a flexible administrative support service across the department as required by workload demands and agree priorities in liaison with the Administration Lead and/or Laboratory Managers.

Provide support/cover for the Administration Lead and other members of the team during busy periods or periods of annual leave/sickness absence.In conjunction with line manager create, prepare and format protocols, procedures and quality documentation for the department and directorate document control systems, i.e., Q-Pulse.

To take and produce minutes of section, departmental and cross discipline meetings.

To take and produce minutes of section, departmental and cross discipline meetings.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The Sheffield Teaching Hospitals NHS Foundation Trust is one of five Trusts involved in the formation of the South Yorkshire and Bassetlaw (SYB) Pathology Network.

The aim of the Network is to deliver a Pathology Service that provides all SYB patients and clinicians with equitable access to high-quality, innovative laboratory medicine solutions that will ensure the best clinical outcomes for patients.

A collaborative Network will also provide rewarding job and career opportunities for all staff. An Outline Business Case, which described the Target Operating Model for the future Network, has been agreed between Partner Trusts.

The proposed Target Operating Model will ultimately lead to the consolidation of services across SYB. As work progresses to establish the Network, staff will be consulted about proposals that may involve them.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification



  • OCR II typing or equivalent qualifications / experience.
  • GCSE English and Maths at grade 4 / C or above or equivalent qualifications / experience.
  • NVQ level 3 in Business Administration or equivalent qualification or previous extensive experience in Administration role


  • I.T. qualification



  • Relevant experience in an administrative role
  • Minute and/ or note taking
  • Proven use of databases
  • Computer literacy including good working knowledge and experience of Microsoft office packages particularly Word, Excel, and Access
  • Data input experience
  • Telephony experience


  • Experience of audit/analysing systems
  • Audio typing skills
  • Experience of applying document control
  • Good knowledge of business practice

Special Skills


  • Effective communication skills – both oral and written
  • Excellent organisational skills including attention to detail and the ability to work to deadlines and be methodical
  • Ability to work and contribute as part of a team and be a good team worker and demonstrate the Trust PROUD values


  • Must be capable of acquiring knowledge of laboratory test repertoire
  • Ability to work independently and on own initiative escalating issues to line manager and/or relevant colleagues
  • Ability to present data clearly

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust


Northern General Hospital

Herries Road


S5 7AU

Employer’s website (Opens in a new tab)

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